Prior Payroll System (BPP) Transaction Reason Codes

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Section 10.01: Employee Data -- Data Elements Associated with the Employee Record -- Transaction Reason Codes

In the following tables, "applicability" refers to an employee's academic, "A," or classified and management service, "C," status.

Regular hires

Applicability	Code	Type of action
A/C	141	new hire or appointment
A/C	142	re-employment or reappointment
C	144	return from layoff
C	145	appointment to unclassified title
C	146	appointment from unclassified title
A	150	academic pay appointment (irregular appointment)
A	155	extra compensation request (service in excess of 100 percent)
A	160	summer-term appointment
A	165	600-hour appointment

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Special hires

Applicability	Code	Type of action
C	167	temporary, contractors and non-state employees

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Transfers in from another agency

Applicability	Code	Type of action
C	171	transfer in: promotion
C	173	transfer in: lower
C	175	transfer in: equal

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Employee data changes

Applicability	Code	Type of action
A/C	231	personal data change
C	232	service-related data change
C	237	compensation-related data change
A/C	240	Social Security Number (006, SSN) changes (Controller's Division use only)
A/C	241	other data change
C	267	temporary employee data change
A	270	Appointment Status (059, APPS)
A	271	Tenure Status (056, TNUR)
A	272	Contract Start Date (057, C-ST) or Contract End Date (058, C-ND)
A	273	Term of Service (060, 9/12)

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Promotions or reassignments

Applicability	Code	Type of action
A/C	321	promotion
C	330	reassignment, equal
C	331	reassignment, lower
C	332	reassignment, demotion
C	333	reassignment, lower in lieu of layoff
C	340	return from reassignment
A/C	350	other pay change (distribution)

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Employee reclassification

Applicability	Code	Type of action
C	361	employee reclassification, upward
C	370	employee reclassification, downward
C	380	employee reclassification, equal

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Other actions

Applicability	Code	Type of action
A/C	410	Representation Code (642, REPR) change
C	420	Appointment Type (049, APPT) change
C	430	work out-of-class change
A/C	450	unit transfer (Position Number change) or major department change
C	460	FLSA or Overtime Code (018, O/T) change
A	470	Rank Code (009, RANK) change

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Separations

Applicability	Code	Type of action
C	510	layoff
A/C	520	resignation
A/C	530	retirement
A/C	540	death
C	550	dismissal
C	567	termination of temporary appointment
C	570	trial service removal
C	580	transfer to another agency
A/C	590	termination of appointment

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Leave or suspension with pay

Applicability	Code	Type of action
A	600	sabbatical leave
A/C	628	educational leave
A/C	629	other leave
A/C	710	suspension with pay

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Leave or suspension without pay

Applicability	Code	Type of action
A/C	631	military leave
A/C	632	educational leave
A/C	633	job-incurred sick leave
A/C	634	non-job-incurred sick leave
A/C	635	academic year leave
A/C	637	other leave
A/C	638	mobility leave
A/C	720	suspension without pay

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Return from leave or suspension pay

Applicability	Code	Type of action
A/C	681	return from leave
C	750	return from suspension

For transactions with these Transaction Reasons, a Personnel Action is produced even if no element listed under Personnel Action Number (052, PA#) is entered or changed.

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Pay Changes

Applicability	Code	Type of action
A/C	800	pay type change
A/C	811	base pay increase (merit increase)
A/C	812	base pay decrease
A/C	813	base pay increase (special)
C	814	scheduled salary adjustment
C	815	pay restoration after pay decrease

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Change to unclassified

Applicability	Code	Type of action
C	707	not applicable

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Correction

Applicability	Code	Type of action
C	766	not applicable (Only a Salem transaction is produced.)
C	777	not applicable (Only a Salem transaction is produced.)
A/C	788	not applicable (No personnel action or transaction is produced.)

If one of these Transaction Reasons is used, it must be entered as the first code on the transaction. When 766 is used, another Transaction Reason must also be entered. When 788 is used, any other Transaction Reason or Personnel Action Number (052, PA#) is ignored in the file update.

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No change

Applicability	Code	Type of action
A/C	791	not applicable (Only Pay/Budget Action Form is produced.)
A/C	799	not applicable (Only an OSSHE Personnel Action Form is produced.)

If one of these Transaction Reasons is used, it must be entered as the first code on the transaction. When 799 is used, any other Transaction Reason or Personnel Action Number (052, PA#) is ignored in the file update.

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