Fiscal Year 2008-2009 Summary of Closing Deadlines in Date Order
| * NOTE: If a preformatted schedule is provided, please return the information to us in that format. The information requested could have changed from the prior year so review the new schedule formats before beginning your work. If you have questions, please call Mary Gaffney at (541)737-9550, or Paul Bartlett at (541)737-4361. |
Due Date |
Related Detail |
Related Schedules * |
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04-30-09 5:00 PM |
Review for Pollution Remediation Obligations | FS.15 | |
05-27-09 5:00 PM |
Compensated absences information
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06-30-09 5:00 PM |
Purchase requests & orders, including contract release orders, for goods and services received by June 30, 2009, processed, approved, and posted | ||
| Cash receipts and deposits | |||
Accounts receivable listing
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EA.1 | ||
07-01-09 8:00 AM |
Personnel/payroll - for June manual payments, including adjustments
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07-02-09 to 07-14-09 5:00 PM |
FA | Run Fixed Assets reports to aid in reconciliation | |
07-09-09 5:00 PM |
Last day for institutional input of inter-institutional journal vouchers that affect other institutions | ||
07-10-09 5:00 PM |
Run FFPDEPR - depreciation for June 30, 2009 | ||
| Post June accumulated depreciation prior to period 12 close | |||
| Two-year old outstanding revolving fund checks | CI.1 | ||
| Close Period 12 Period 12 may be closed prior to this date (07/08-UO, SOU, 07/09-OIT,WOU,CO) but cannot be closed after this date (exceptions need to be approved by the Controller's Division) |
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07-14-09 5:00 PM |
CB.11 | Last day for institutional input of inter-institutional JVs that affect Chancellor's Office | |
07-15-09 5:00 PM |
Unpaid obligations/liabilities (leases and retainage)
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FS.2.a FS.2.b FS.2.c FS.2.d |
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07-17-09 5:00 PM |
Run FWRFAAX - replacement/insurance value inflation program for 2009 | ||
| Pledges of gifts | |||
07-20-09 5:00 PM |
Proper coding of federal funds | ||
07-21-09 5:00 PM |
Inter-institutional journal vouchers
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| Clearing Physical Plant prepaid expenses | |||
| Eliminating overdrafts | |||
| Close non-rolled encumbrances/reservations | |||
| Non-expendable property received through gifts | FS.6 | ||
| Monographs, serials, periodicals, films, museum collections, etc. | |||
| Stores inventories | FS.9 | ||
07-22-09 5:00 PM |
Eliminating inactive operating funds | ||
07-24-09 5:00 PM |
Accrue Grants and Contracts receivable | ||
| Zero balancing clearing funds | |||
| Reclassifying summer session income and expenses | |||
| Recording uncollectible accounts receivable, miscellaneous grants/SIS | |||
| CB.14 | Review and record Capital Asset Impairments and Insurance Recoveries | ||
Accounts receivable listings
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EA.1 |
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| Accrual of liabilities and expenses | |||
| Cash held in trust | |||
| Review treasury cash receipts | |||
| CB.16 | Update SELP principal balance | ||
| Run FFPDEPR - Fixed Asset Depreciation process for June 2009 | |||
| Run FWRNIPR - Fixed Assets reconciliation as needed | |||
| Close Period 14 Period 14 should not be closed prior to or after this time (exceptions need to be approved by the Controller's Division) |
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07-28-09 5:00 PM |
Carrying amount of cash and cash equivalents | FS.12 | |
| Invoices payable detailed listing with GL reconciliation | |||
| Detail and aging of Other A/R Detail and aging of Grant/Contract Receivable |
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| Run Fixed Assets reports to be forwarded to the Controller's Division | |||
07-29-09 5:00 PM |
Buildings and grounds - improvements and adjustments > $5,000 | ||
07-30-09 5:00 PM |
Revolving fund report | ||
| CI.6 | Service Department Working Capital | CI.6 | |
| 08-06-09 5:00 PM |
FS.13 | Operating lease receivables
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FS.13.a FS.13.b FS.13.c |
08-07-09 5:00 PM |
FS.14 | Capital Asset Impairments and Insurance Recoveries | FS.14.a FS.14.b |
08-13-09 5:00 PM |
Abandoned property in agency funds | ||
08-18-09 5:00 PM |
Allowance for doubtful accounts - method of calculation for (1) student accounts | ||
| Detail of Perkins loans notes receivable reconciled to GL | |||
| Scan post-closing check registers for items over $250,000 | |||
| Detail listing of inventory reconciled to GL | |||
08-28-09 5:00 PM |
Confirm completion of check stock control procedures | ||
09-04-09 5:00 PM |
Scan post-closing check registers for items over $250,000 | ||
09-22-09 5:00 PM |
University Foundation audited financial statements | ||
| 10-01-09 5:00 PM | Provide FISAP to Controller's Division | ||
OPEN |
Inter-institutional and inter-fund loan documentation | ||
| Account reconciliations and detail lists | |||
Last Updated: 03/12/09
