Chancellor's Office Business Policies and Procedures

90.00 Forms, Examples & Attachments
Table of Contents

Chancellor's Office Forms

• Alien Information Request Form (CO-NRA)
• Access, Banner and Data Warehouse, Chancellor's Office
• Asset Maintenance Form (Word)
• Bank Code Request, FIS
• Banner and Data Warehouse Access, Chancellor's Office
• Business Expense Reimbursement Request (Excel)
• Cash Deposit Form (Excel)
• Cash Deposit Form for Fiscal Year End (Excel)
• Commuting Use of a State-Owned Vehicle (Excel)
• CO-NRA (Alien Information Request Form), 2009
• Contractor Travel Reimbursement Request - for expenses on or after January 1, 2009
• Data Warehouse and Banner Access, Chancellor's Office
• Designation of Department Approvers (Excel)
• Designation of FIS Approvers (Excel)
• Electronic Deposit of Payroll Funds and Accounts Payable Reimbursements
• Exception Time Worked:
  • Form (Excel)
  • Policies and Procedures (Excel)
• Exemption From Withholding on Compensation for Independent (and Certain Dependant) Personal Services of a Nonresident Alien Individual (Form 8233)- See IRS Web Site: http://www.irs.ustreas.gov/formspubs/index.html
• FIS Bank Code Request
• Fixed Asset Information Sheet (optional form) (Excel)
• FMLA/OFLA Attendance Record - (Excel)
• I-9 - See U.S. Citizenship & Immigration Services Web Site: http://www.uscis.gov/portal/site/uscis
• Irregular or Flexible Work Schedule Request (pdf)
• IRS Web Site: http://www.irs.ustreas.gov/formspubs/index.html
• Leave Collection Sheet - Unclassified Employees (Excel)
• Leave Reporting:
  • FMLA/OFLA Attendance Record - (Excel)
  • Leave Collection Sheet - Unclassified Employees (Excel)
  • Time and Attendance Record - Classified Employees (Excel)
• Moving Expense Reimbursement Request (Excel)
• Multnomah County Personal Income Tax Withholding Authorization Form
• Non-Standard Update Request
• Pay Distribution Change Form
  • Form (Excel)
  • Policies and Procedures (Excel)
• Payment Sticker (optional sticker)
• Payment Voucher (optional form) (Excel)
• Personal/Professional Services Contracts - Short Form (Word)
• Procurement Cards and Ghost Accounts
  • Designated User Agreement
  • Departmental Agreement
  • Card Log (Excel)
• Purchase Request (Excel)
• Request for Cash Out of Vacation Leave - Classified Employees (pdf)
• Request for Duplicate W-2 (pdf)
• Request for Emergency Payroll Draw- Current Month
  • Form (Excel)
  • Policies and Procedures (Excel)
• Security and Confidentiality - Administrative Computer Systems (pdf)
• Statement for Securing Payment of a Lost, Stolen, or Destroyed Check(Excel)
• Time and Attendance Record - Classified Employees (Excel)
• Time Sheet
  • Form (Excel)
  • Policies and Procedures (Excel)
• Travel Reimbursement Request (for travel on or after January 1, 2009)
• U.S. Citizenship & Immigration Services Web Site: http://www.uscis.gov/portal/site/uscis
• Vehicle Usage Log (Excel)
• W-4 - See IRS Web Site: http://www.irs.ustreas.gov/formspubs/index.html
• W-5 - See IRS Web Site: http://www.irs.ustreas.gov/formspubs/index.html
• Wireless Communication Allowance Agreement

Examples

• Contract Status Report - Sample
• Delegation of Authority for Budget Management - Sample
• Documentation for Approval to Process Recurring Payments with a Set Dollar Amount - Sample
• E-Mail Transmittal for Contract Status Report - Sample
• E-Mail Transmittal for Outstanding Accounts Receivable Status Report - Sample
• Meal Payment Receipt - Sample
• Outstanding Accounts Receivable Status Report - Sample
• Record for Method of Meal Payment - Sample
• Request for Write-off of Reconciling Item - Sample
• Summary of Delegations of Authority - Sample
• Tracking Summary for Budget, Accounts Receivable, and Contract Status Reports - Sample
• Travel Reimbursement Request - Sample
• Vehicle Assignment - Sample

Attachments

• Terms and Conditions for Purchase Orders Utilizing State Contracts
• Terms and Conditions for Purchase Orders Utilizing Standard Chancellor's Office Terms and Conditions

Federal Forms

• Exemption From Withholding on Compensation for Independent (and Certain Dependant) Personal Services of a Nonresident Alien Individual (Form 8233)- See IRS Web Site: http://www.irs.ustreas.gov/formspubs/index.html
• I-9 - See U.S. Citizenship & Immigration Services Web Site: http://www.uscis.gov/portal/site/uscis
• IRS Web Site: http://www.irs.ustreas.gov/formspubs/index.html
• U.S. Citizenship & Immigration Services Web Site: http://www.uscis.gov/portal/site/uscis
• W-4 - See IRS Web Site: http://www.irs.ustreas.gov/formspubs/index.html
• W-5 - See IRS Web Site: http://www.irs.ustreas.gov/formspubs/index.html