OUS Financial Administration Standard Operating Manual (FASOM)

Section 10:  HRIS -- Payroll Checks and Earnings Statements - Check Stock Control Procedures

The content of this policy is current, although it has not yet been transitioned to the new Fiscal Policy format.  This will be accomplished as time and resources permit.

The staff member responsible for maintaining the Check Stock Control Log performs the following:

1. Enter the shipment of check stock in the Check Stock Control Log:

1. Enter date shipment is received.
2. Enter first and last control numbers in the shipment.

2. Enter issuance of check stock in the Check Stock Control Log based on information contained on the Check Stock Control Form.

1. Enter the date the check stock is issued.
2. Enter the control numbers of the check stock issued.
3. Enter the first check number to be assigned for this check run.
4. Both the person issuing and the person receiving the check stock sign and date the Check Stock Control Form.

3. Following completion of the check run, complete entries in the Check Stock Control Log based on information contained on the Check Stock Control Form:

1. Record the last check number written based on information contained on the Check Stock Control Form.
2. If not all issued check stock was used, enter the first and last control numbers of the unused stock which is being returned and added back to inventory.
3. If check stock was ruined, enter the quantity, deface, and archive the ruined check stock.

4. Verify that the check stock is accounted for on the Check Stock Control Log. The "Control Numbers Issued Total" equals the "Verification Total." The "Verification Total" is comprised of: the "Check Numbers Written Total" plus the "Control Numbers Unused Total" plus the "Ruined" Total."

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Note: This electronic document supersedes all previous versions and is subject to change.
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Last Updated: 07/14/98