OUS Fiscal Policy Manual
Summary of Changes to OUS Fiscal Policy Manual
SUMMARY OF CHANGES TO OUS FISCAL POLICY MANUAL
FY 2009
ACCOUNTING AND FINANCIAL REPORTING
05.711 Budgeted Operations Fund Balances
09/03/08 - This policy summarizes the Board policy on Budgeted Operations Fund Balances. (See Budgeted Operations Fund Balances policy, Chapter 11, page 23, adopted by the Oregon State Board of Higher Education at the June 4, 2004 meeting, and amended by the Board at the September 10, 2004 meeting.) The summarization and addition of this policy to the Fiscal Policy Manual was approved by the Vice Chancellor for Finance and Administration on September 3, 2008.
05.736 Accounting for Venture Development Funds
09/03/08 - This new policy was approved by the Associate Vice Chancellor for Finance and Administration/Controller on September 3, 2008, following the completion of two separate review periods by the Directors of Business Affairs and Budget Officers.
PAYROLL
08/20/08 - As a continued effort to convert FASOM policy to the Fiscal Policy Manual format, FASOM policy 10.89 related to HRIS reconciliations has been replaced by this policy. There have been no substantive changes made to the content.
PROCUREMENT
70.100 Purchasing - Procurement Card
07/01/08 - Under section .321 SEPARATION PROCEDURES, the requirement that campuses periodically cancel and reissue departmental procurement cards after a specified period of time not to exceed three years was removed. It was determined that there are other controls in place and that retaining this requirement would add costs and an administrative burden, as well as cause issues with sequence numbers.
08/07/08 - Language was added to address the use of group/team cards to pay for group/team travel expenses. (See sections .110, .230, and .240 of the policy.) A sample Faculty/Team Leader Responsibilities Agreement for Group/Team Travel was added to section .700 FORMS of the appendix.
TRAVEL
FASOM Section 10.91, Compensation -- Fringe Benefits -- Moving Expenses
FASOM Section 11.03, Travel -- Transportation
FASOM Section 11.10, Travel -- Summary of Travel Reimbursement Rates08/05/08 - Effective August 1, 2008, the private vehicle mileage reimbursement rate is changed from 50.5 cents per mile to 58.5 cents per mile in order to mirror the General Services Administration (GSA) rates.
FASOM 11.02 - Meals and Incidental Expenses, Lodging, and Miscellaneous Expenses
08/20/08 - As discussed at the June 12, 2008, Directors of Business Affairs meeting, this policy change outlines reimbursement for checked baggage. (See Section C. MISCELLANEOUS EXPENSES.)
Last Updated: 09/03/08
