OUS Fiscal Policy Manual
Summary of Changes to OUS Fiscal Policy Manual
SUMMARY OF CHANGES TO OUS FISCAL POLICY MANUAL
FY 2010
ACCOUNTING AND FINANCIAL REPORTING
05.780 Accounting for Unexpended Plant Funds
08/17/09 - The following change has been made to the subject policy, effective July 1, 2009:
- Change in rate for Capital Support Assessment (from .1% to .25%, as discussed at the July 8, 2009 Facilities Directors Meeting).
This rate change was made to cover inflationary costs, plus additional costs being incurred centrally on behalf of the system (such as the state MWESB assessment more than quadrupling in FY10, and central studies related to capital improvement projects, etc.).
This rate change was approved by the Vice Chancellor for Finance and Administration.
DEBT FINANCING AND MANAGEMENT
07/08/09 - As discussed at the June 10 business officer meeting, a section on accounting for SELP loans was added to the appendix of this policy (see Section .740) to ensure the uniform accounting of transactions pertaining to the receipt, liability and repayment of SELP loans. Section .170 Types of Financing, State Energy Loan Program (SELP), of the policy was also updated to reference the new section in the appendix.
The effective date of this policy addition is July 1, 2009, and results in the following new account codes (all new account codes will also be effective 7/1/09):
02511 – State Resource Redistribution – Debt Service
28804 – SELF Principal Payment
28813 – Interest Expense – SELP
B2002 – ODE SELP Loans Payable
E3000 – Fund Additions for SELP Loans
F3000 – Fund Deductions for SELP LoansThis policy addition also results in all institutions using the same account code (B2002 – ODE SELP Loans Payable) for recording SELP liability.
This update was approved by the Associate Vice Chancellor for Finance and Administration/Controller on July 8, 2009.
FRINGE BENEFITS
08/27/09 - The content of FASOM section 10.91, Compensation -- Fringe Benefits -- Moving Expenses was converted to the Fiscal Policy Manual format. No substantive changes were made to the content of this policy.
PROCUREMENT
70.100 Purchasing - Procurement Card
08/03/09 - Language was added to this policy to allow the use of the procurement card, at campus discretion and with proper approval, for purchases associated with account code 40199. This update was approved by the Associate Vice Chancellor for Finance and Administration/Controller on August 3, 2009.
TAXATION
90.100 Use of Institutional Tax Identification Numbers
07/14/09 - Section .170 Policy Provisions was updated with links to the IRS letters assigning employee identification numbers to each institution.
07/01/09 - While the OUS tax exempt status is not new, it has been formatted and approved for the Fiscal Policy Manual.
TRAVEL
FASOM Section 11.01: Travel -- Administration
07/27/09 - As recommended by the OUS Internal Audit Division, IRS language was added to Definitions, section B., of this policy. Tax Home was defined, and the word "permanently" was added to the definition of Official Station. This policy update was approved by the Associate Vice Chancellor for Finance and Administration/Controller on 07/17/09.
Last Updated: 08/27/09
