Business Services is a unit within the Controller's Division that is responsible for providing a variety of business and office support duties for various divisions within the Chancellor's Office.

Chancellor's Office Resources:

• Chancellor's Office Business Policies and Procedures: business policies and procedures specific to the Chancellor's Office.
• Chancellor's Office Forms: commonly used forms and templates for the Chancellor's Office.
• Chancellor's Office Payroll Processing Calendar

Business Services Responsibilities:

• Performing all payroll activities for the Chancellor's Office
• Managing HRIS information for all Chancellor's Office employee records
• Serving as the business office for all departments in the Chancellor's Office, which includes the following activities:
  • promulgating fiscal policies and procedures
  • training and advising management and staff in fiscal policies and procedures
  • compliance testing, in the areas of:
    • procurement cards and ghost accounts
    • purchase orders
    • encumbrances
  • administering travel
  • coordinating year-end closing activities for all Chancellor's Office activities
• Tax coordination - Oregon University System
  • 1099 - Payments to Vendors
  • 1042 - Payments to Nonresident Aliens
  • B Notice - Backup Withholding
• Corporate card administration - Oregon University System
• City-pair airfare coordination - Oregon University System
• Providing support to Controller's Division in personnel-related matters:
  • recruitment
  • new employee orientation
  • terminating employee exit processes
  • leave collection and reporting
• Managing (designing and maintaining) web sites:
  • FASOM
  • Chancellor's Office Business Policies and Procedures
  • Controller's Division
  • Year-end closing
• Providing executive and administrative support for Controller's Division
• Managing projects for Controller's Division.

Contacts:

For contact information of all Controller's Division employees, go to Controller's Staff. 

• Jackie Thorsness, Director of Budget & Business Services, 541-737-0822
• Jaema Brenneman, CO Payroll Manager, 541-737-0824
• Christy Farm, Executive Assistant/Office Manager, 541-737-8417
• Kyla Reid, Accountant 1, 541-737-0827
• Kristie Williams, Executive Support Specialist, 541-737-7530