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OUS

 

Roles and Responsibilities - Budgeting

Section:   Budgeting Number:  20.001   
Title:  Roles and Responsibilities - Budgeting

 

Index

POLICY

APPENDIX

  • None.

  • POLICY

    .100  POLICY STATEMENT 

    The policy sets forth high-level Budgeting roles and responsibilities for the Chancellor's Office and the Institutions.

    .110  POLICY RATIONALE

    OUS seeks to ensure that the high-level roles and responsibilities of the Chancellor's Office and the Institutions related to Budgeting are documented, communicated, and clearly understood and applied.

    .120  AUTHORITY

    .130  APPROVAL AND EFFECTIVE DATE OF POLICY

    Approved by the Budget and Finance Committee of the Board on 2/15/02 as part of the Fiscal Accountability Framework Final Report.  The effective date of the policy is 3/1/02.

    .140  KNOWLEDGE OF THIS POLICY

    All Chancellor's Office and institutional personnel with budgeting and related responsibilities should be knowledgeable of this policy.

    .150  DEFINITIONS

    None.

    .160  HIGH LEVEL ROLES AND RESPONSIBILITIES

    A.  CHANCELLOR'S OFFICE 

    High level roles High level responsibilities
    System Budget Preparation Consolidates the information from the institutions and the Board and massages the data to reflect the cost driven model as required by DAS.
    Budget Submission Submits a single budget request to the Board and Governor on behalf of the entire System.
    Budget Allocation Facilitates the allocation of funds from the State to the institutions via the RAM, targeted programs, enrollment projections, and budget notes.

    B.  INSTITUTION

    High level roles High level responsibilities
    Annual Budget Preparation Based on guidelines from the CO, each institution submits an annual budget to the CO.  It is based on projected total revenue and expenditures for all fund groups.  Each institution is directly involved in the biennial budget development process.
    Agency Request Development The Agency Request Budget is due by September 1st of each even numbered year.  Institutions provide information to the CO Budget Office to calculate current service levels according to DAS requirements. This includes Policy Packages requesting funding for such things as enrollment growth, targeted enrollment, tuition, compensation, faculty recruitment and retention, and other Board initiatives.
    Funds Management Each institution is responsible for the management of their allocated funds; the management of these funds differs significantly from institution to institution.  Collaboration and information sharing among the institutions relative to budgeting issues in informal.

    .690  CONTACT INFORMATION

    Direct questions about this policy to the following offices:

    Subject Contact
    General questions from institutional personnel Institution Budget Office
    General questions from institutional central administration and Chancellor's Office personnel Chancellor's Office Budget and Management Division

    .695  HISTORY

    10/15/03 - Reformatted
    2/15/02 - Approved 

    Policy Last Updated: 10/15/03


    APPENDIX

    None.

    Appendix Last Updated:  10/15/03