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Roles and Responsibilities - Risk Management

Section: Risk Management and Insurance Number: 80.001
Title: Roles and Responsibilities - Risk Management

 

Index

POLICY

APPENDIX

  • None.

  • POLICY

    .100  POLICY STATEMENT 

    The policy sets forth high-level Risk Management roles and responsibilities for the Chancellor's Office and the Institutions.

    .110  POLICY RATIONALE

    OUS seeks to ensure that the high-level roles and responsibilities of the Chancellor's Office and the Institutions related to Risk Management are documented, communicated, and clearly understood and applied.

    .120  AUTHORITY

    .130  APPROVAL AND EFFECTIVE DATE OF POLICY

    Approved by the Budget and Finance Committee of the Board on 2/15/02 as part of the Fiscal Accountability Framework Final Report.  The effective date of the policy is 3/1/02.

    .140  KNOWLEDGE OF THIS POLICY

    All Chancellor's Office and institutional personnel with risk management and related responsibilities should be knowledgeable of this policy.

    .150  DEFINITIONS

    None.

    .160  HIGH LEVEL ROLES AND RESPONSIBILITIES

    1. A.  DAS, RISK MANAGEMENT DIVISION
      High level roles High level responsibilities
      Purchasing Buys all commercial insurance for state agencies other than medical/dental and student-related; manages Insurance Fund for property and liability coverage.
      Management Approves or denies level and nature of insurance coverage for institutions and administers property and liability claims.
    2. B.  CHANCELLOR'S OFFICE 
      High level roles High level responsibilities
      Purchasing Bids and buys all student related insurance through delegated authority from RMD.
      Liaison Lobbies RMD for additional/special coverage on behalf of the institutions and otherwise acts as liaison for the institutions with RMD.
      Consultative Consults and advises institutions on safety and health, workers' compensation, student health and other student insurance, insurance requirements for contracts.
    3. C.  INSTITUTION
      High level roles High level responsibilities
      Environmental H & S
      Compliance Compliance with local, state, and Federal health and safety regulations including OR-OSHA, RCRA, OHD, NRC, DEQ, DEA, EPA, DOT, NHTSC, UFC, and TSCA, also lead-based paint.
      Management Conducts risk assessments of physical hazards in facilities and emergency preparedness.
      Prevention and Training Risk prevention, health and safety training.
      Workers' Comp Coordinator
      Claims Processes and manages workers' comp claims including, initiation, claim completion, investigation, return to work planning, and representation of institution at hearings.
      Consultative Resource to institutional personnel on all aspects of workers' comp including PWP, CBIW, EAIP, and modified duty.
      Risk Coordinator
      Claim Processing Processes property and liability claims and report to RMD.
      SHS Coordinators
      Management In coordination with Chancellor's Office, reviews student health needs and evaluates coverage plans; administers student health insurance.
      Education Educates students in healthy living styles and in student health insurance coverage.
      Athletics Insurance Coordinator
      Management In coordination with Chancellor's Office, reviews athletic coverage bids and select coverage, and administers student athlete claims.

    .690  CONTACT INFORMATION

    Direct questions about this policy to the following offices:

    Subject Contact
    General questions from institutional personnel Institution Office of Business Affairs
    General questions from institutional central administration and Chancellor's Office personnel Chancellor's Office, Office of Legal Counsel - Risk Management

    .695  HISTORY

    10/15/03 - Reformatted
    2/15/02 - Approved 

    Policy Last Updated: 10/15/03


    APPENDIX

    None.

    Appendix Last Updated:  10/15/03