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01.05 Preface

01.05 Preface,  Chancellor's Office Business Policies & Procedures

Chancellor's Office Business Policies and Procedures apply to business activities related to Chancellor's Office departmental operations. They serve to:
  • promote compliance with business related laws, rules, and regulations,
  • strengthen internal controls over business practices,
  • enhance financial and managerial reporting and oversight,
  • facilitate consistency in the interpretation and application of business affairs, and
  • encourage operating efficiencies.
Chancellor's Office Business Policies and Procedures are intended to supplement but not replace fiscal policies that appear throughout the Oregon Revised Statutes, Oregon Administrative Rules, Internal Management Directives, Board Policies, and the OUS Fiscal Policy Manual. In addition, they set forth practices related to the development, approval, performance, documentation, and review of a range of business activities for departmental operations. Where applicable various authoritative references (applicable statutes, rules, regulations, and policies) are shown. In addition, Chancellor's Office elections related to Systemwide policy as well as Chancellor's Office specific policies are also documented.
Chancellor's Office Business Policies and Procedures are applicable throughout the Chancellor's Office. They are issued and maintained by the Controller under the direction of the Vice Chancellor for Finance and Administration.

Background

At the Chancellor's Cabinet Meeting on January 21, 2003, a planned initiative related to Chancellor's Office Business Policies and Procedures was announced. This initiative is in response to a recognized need, as well as a purchasing audit performed by Internal Audit Division. The Controller's Division was asked to work with appropriate Chancellor's Office personnel to implement common business policies and procedures throughout the Chancellor's Office. Jackie Thorsness, as Manager of Business Services within the Controller's Division, was asked to coordinate this effort. Meetings and training sessions were held during the months of March through June, 2003 to discuss implementation of these policies and procedures, with full implementation by June 30, 2003. Additional meetings and training will be scheduled as the need is identified (e.g., new employees, new responsibilities, and new policies/ procedures).

Last Updated: 11/17/03