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01.06 Summary of Changes to Chancellor's Office Business Policies & Procedures FY 2004

01.06 Summary of Changes to

Chancellor's Office Business Policies & Procedures
FY 2004

11/17/03 - This section was added to document in a summary form the changes made by fiscal year to the Chancellor's Office Business Policies & Procedures

10.10 Non-Standard Updates

6/30/04 - Policies and procedures were updated to include all production instances of Banner, as well as other minor changes. 3/18/04 - Policies and procedures were added for non-standard updates to the Chancellor's Office production instance of Banner (CHPS).

10.15 Version Management

6/30/04 - Policies and procedures were added for version management of all OUS Baseline Banner software.

15.05 Reconciliation of FIS Activity

1/30/04 - Procedures were added to include reconciliation of payroll transactions

15.10 Budget Status Reporting

1/30/04 - Procedures were added to include budget status reporting for payroll expenditures.

15.20 Compliance Review

6/30/04 - Procedures were modified to show a change in the frequency of the reviews -- from "annually" to "periodically." This will enable the reviews to focus, as needed, on areas of higher risk.

20.10 Receipts

11/17/03 - Procedures were added for processing receipts via ACH transactions and wire transfers.

20.20 Reimbursements for Meals Served at Meetings

11/17/03 - Policies and procedures were added for processing reimbursements for meals served at meetings.

25.15 Purchase Orders

06/30/04 - Procedures were revised for Terms and Conditions.

25.20 Encumbrances

11/17/03 - An exception was added to the encumbrance policy for commitments that will be fully paid within the first quarter (by September 30th).

25.45 Personal/Professional Services Contracts (PSCs)

12/23/03 - Policies and procedures were added for personal/professional services contracts, including a recently approved OUS "short form" PSC.

25.50 Replacement Checks

12/23/03 - Policies and procedures were added for issuing lost, stolen, or replacement checks.

30.05 Travel Reimbursements

12/30/03 - A second travel reimbursement form was included in this section to reflect the change in mileage reimbursement rate that is effective 1/1/04. This allows employees to use the appropriate form to calculate the correct mileage reimbursement. 11/17/03 - Several changes were made:

  • Clarification was added related to breakfast and dinner allowances on one day trips. These situations are taxable only to employees. Breakfast and dinner allowances on one day trips for non-employees are not taxable.
  • Clarification was included for handling situations for mileage reimbursement when a trip starts or ends at an employee's residence, including examples.

50.25 Annual Inventory of Capital Assets

1/21/04 - Policies and procedures were added for conducting an annual physical inventory of capital assets.

Last Updated: 06/30/04