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25.05 Procurement Thresholds Summary

25.05 Procurement Thresholds Summary, Chancellor's Office Business Policies & Procedures

Purpose:

To summarize and document thresholds and related methods of procurement required by Oregon Administrative Rules.

  • NOTE: These procedures do NOT address the documentation required to acquire the good or service (e.g., the contract). The OUS Contracts Manager should be contacted to determine the appropriate documentation to be used (as it varies depending upon the circumstances).

Policy:

Goods and services will be procured consistent with procurement thresholds set forth below.

GOODS and SERVICES

Authoritative Reference: OAR 580-040-0225

Amount of Procurement

Method of Procurement

Less than $5,000 Direct purchasing or procurement card (note: comparison shopping should be done to ensure competitive pricing)
$5,000 - $49,999 3 Quotes or Justifiable Sole Source
(document solicitations made, names, addresses, contact persons, prices received and selection process) (note: review and approval by the Office of General Counsel is required)
$50,000 or more Invitation to Bid (ITB) or Request for Proposals (RFP) or Justifiable Sole Source (note: review and approval by the Office of General Counsel is required)
$100,000 or more Same as $50,000 or more AND DOJ review prior to release of the ITB or RFP (note: review and approval by the Office of General Counsel is required)

SERVICES (Including Personal Services)

Authoritative Reference: OAR 580-040-0100

Amount of Procurement

Method of Procurement

Less than $5,000 Select contractor (note: comparison shopping should be done to ensure competitive pricing)
$5,000 - $24,999 3 Quotes or Justifiable Sole Source
(document solicitations made, names, addresses, contact persons, prices received and selection process) (note: review and approval by the Office of General Counsel is required)
$25,000 or more Request for Proposals (RFP) or Justifiable Sole Source (note: review and approval by the Office of General Counsel is required)
$75,000 or more Same as $25,000 or more AND DOJ review prior to release of the RFP (note: review and approval by the Office of General Counsel is required)

NOTE: Only the Office of General Counsel staff and the Vice Chancellor for Finance and Administration are authorized to sign contracts.

Last Updated 04/29/03