45.30 Pay Distribution Changes

Purpose:

To establish policies and procedures associated with processing changes to pay distributions. It is sometimes necessary to change an employees' pay distribution (the index [indices] where the salary and OPE is charged). Often these changes are related to changes in grant funding and special project assignments.

Policy:

The following procedures will be used for pay distribution changes.

Procedures:

1. Department staff complete a Pay Distribution Change Form.The Pay Distribution Change Form and related Policies and Procedures are available on the web site.
2. Pay distribution may be requested for future, current, or past months. Pay may be redistributed up to three previous months, but may not be redistributed back to a closed fiscal year.
3. Completed and approved forms are routed by the 15^th of each month to:
   • Jaema Brenneman
     Controller's Division Business Services
     OSU Campus
     B236 Kerr Administration Building
     Corvallis, OR 97331 e-mail: jaema_brenneman@ous.edu
     phone: (541) 737-0824
     fax (541) 737-0552
4. Pay Distribution Change Forms received by Business Services by the 15th of the month are processed in payroll that month.
5. Business Services will coordinate changes involving grant funds with Tri Schodorf. If changes to past months have been made a new Effort Certification will be prepared for the employee's signature.

Forms:

• Pay Distribution Change Form
  • Form (Excel)
  • Policies and Procedures (Excel)