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45.30 Pay Distribution Changes

45.30 Pay Distribution Changes

Purpose:

To establish policies and procedures associated with processing changes to pay distributions. It is sometimes necessary to change an employees' pay distribution (the index [indices] where the salary and OPE is charged). Often these changes are related to changes in grant funding and special project assignments.

Policy:

The following procedures will be used for pay distribution changes.

Procedures:

  1. Department staff complete a Pay Distribution Change Form.The Pay Distribution Change Form and related Policies and Procedures are available on the web site.
  2. Pay distribution may be requested for future, current, or past months. Pay may be redistributed up to three previous months, but may not be redistributed back to a closed fiscal year.
  3. Completed and approved forms are routed by the 15th of each month to:
    • Jaema Brenneman
      Controller's Division Business Services
      OSU Campus
      B236 Kerr Administration Building
      Corvallis, OR 97331 e-mail: jaema_brenneman@ous.edu
      phone: (541) 737-0824
      fax (541) 737-0552
  4. Pay Distribution Change Forms received by Business Services by the 15th of the month are processed in payroll that month.
  5. Business Services will coordinate changes involving grant funds with Tri Schodorf. If changes to past months have been made a new Effort Certification will be prepared for the employee's signature.

Forms: