Joint Boards Articulation Commission

Meeting Summary Notes
December 15, 1999
Oregon Advanced Technology Center, Wilsonville, Oregon


Members Present
Roy Arnold, Oregon State University
Jon Carnahan, Linn-Benton Community College
Sheldon Nord, Oregon Institute of Technology
Adrienne Hill, Southern Oregon University
Dave Phillips, Clatsop Community College
Ron Dexter, Oregon Department of Education
Jim Arnold, Oregon University System
Elaine Yandle-Roth, Community Colleges and Workforce Development

Guests Present
Cam Preus-Braly, Department of Community Colleges and Workforce Development


The meeting was called to order by Chair Jon Carnahan at 10:08 a.m.


1. Summary Notes for November 17, 1999

The summary notes were approved as submitted.

2. Early Collegiate Options

Cam Preus-Braly, Commissioner for the Department of Community Colleges and Workforce Development, was introduced. Student Bill of Rights legislation from the 1999 session was discussed in relation to the JBAC's workplan. Preus-Braly noted that a useful role for the JBAC is in issue development. She said she read through the Early Options Report presented last November (1998) to the Joint Boards and felt that the large amount of credit earning opportunities for high school students is a well kept secret, so it was no surprise that AOI liked the concepts expressed in the proposed legislation.

Carnahan noted that the Oregon way is not to do things as a system, but to make it work through many independent agreements. He cited the 500 high-school-aged students attending Linn-Benton Community College who were making such choices. Minnesota and Washington have more of a statewide system.

Preus-Braly likened the Student Bill of Rights legislation to the Charter School Bill. The activities were allowable and in fact being done under existing legislation, but people found it hard to negotiate the system. She suggested that we need to build a collective agreement on "what we can count for ADM" as one step.

Dave Phillips pointed out that Oregon's system works for the person who can pay. Clatsop Community College works with Washington's Running Start program so students can get an associate degree and a high school diploma at the same time and the tuition and fees are paid by the Running Start program. It does take some resources away from local high schools but has allowed the college to have funds to work with the Washington high schools and to handle the related paperwork. Students are taking 6-18 credits.

Phillips also noted that they also do this with their GED and have seen a decrease in the high school drop out rate. Craig Bell and Carnahan both noted difficulties when high schools are not sensitive to their drop out rate. Phillips noted a significant change when SB 17 passed in 1997, removing students from the drop out rate who stayed connected with their school through a college or alternative program and then passed the GED.

Carnahan noted that Oregon's system runs by contracts between the high schools and colleges and usually provides fewer funds to the colleges than the Washington model. The contracts lead to inconsistency at the school district level. This is an opportunity for the Joint Boards to act by creating more consistency/systemization.

Phillips suggested inviting Ron Crossland, or a Running Start staff member, to talk to us about how the program is structured and what they would do if they had the opportunity to start over. Phillips will send contact information to Yandle-Roth. Preus-Braly suggested development of a pilot before it is implemented statewide. The use of incentives rather than mandates was suggested. Inclusion of Sabin-like/Clatsop Area Vocational Center-like Skills Centers for professional technical programs was suggested. Multiple funding concerns were expressed.

Preus-Braly was asked to explain the difference in roles between the JBAC and the new group called the Education Leadership Team. She suggested the relation could include staffing and cross membership with the JBAC, renewal and update of the Early Options Report, review of the regional skill centers bill, and the connection to distance education. The Education Leadership Team, proposed by Representative Lynn Snodgrass, will be looking at the Quality Education Model. Preus-Braly noted that Superintendent Bunn is interested in finding pieces where the systems can unite/become transparent. She noted the need to identify 3-4 critical issues that effect the quality of education in the state. Those that personally rise to the top for her include connections to PASS & PREP, and Teacher Education. Transition from the Associate of Arts degree to a 4 year institution and how professional technical students articulate to the Oregon University System (OUS) especially in light of a possible teacher shortage in high school professional technical areas were suggested. Adrienne Hill noted that like most OUS teacher education programs the Southern Oregon University (SOU) program is 5-years.

3. Provost/CAO Meeting

Yandle-Roth and Jim Arnold noted the recent OUS Provosts and community college Chief Academic Officers meeting. A need to revise the 1998 Joint Boards Agreement to reflect distance education and efforts to tie systems together arose as an issue. Phillips noted that the Oregon Network for Education (ONE) had come out of an earlier Provost/CAO discussion. Also noted was that the Northwest Association of Schools and Colleges are working on the implementation of the Western Governors' University and might be of assistance in the discussions.

Carnahan stated that he had reviewed the agreement and that we could still manage under it but there are many who don't understand why or even that we have it to help guide the systems in the division of effort and in avoiding unnecessary duplication. Hill noted the decrease in institutional memory with recent staff turnover. It is of particular interest as a result of efforts such as the OSU outreach and SOU/Rogue Community College partnership. Reprinting and distribution was suggested. To do this a review and input prior to July 2000 was suggested with a Joint Board's adoption next fall. Sheldon Nord noted that encouragement to be entrepreneurial and autonomous seem to encourage violation of the agreement. Jim Arnold suggested this might be a good topic for follow-up at the Spring Provost/CAO meeting.

4. Financial Aid

Student Services Action Team recommendations related to financial aid, calendar and residency were reviewed by Yandle-Roth. Yandle-Roth will invite Kathy Campbell to the January JBAC meeting.

5. Residency

In-state and out-of-state residency determination for OUS tuition purposes is governed by Oregon Administrative Rule and changes need to be adopted by the State Board of Higher Education. Student "intent" for moving to Oregon is a primary factor in OUS residency classification, and the community college to OUS articulation issue is: when a student enters any postsecondary educational institution from out of state, that student is likely to be considered a non-resident student for OUS tuition purposes. Although universities have some latitude in interpreting students' intent, Hill and Jim Arnold noted 8 credits is used as an indicator (i.e., a student moving to Oregon and then enrolled for more than 8 hours is presumed to be in state primarily for educational purposes). The rules were primarily developed for traditionally-aged students. Originally instituted to help in enrollment management, easing of the rules would have a financial impact on the OUS institutions. Phillips noted that a prior interpretation of the rules had been made for Job Corps students in Astoria because they went through "job training" rather than entering a traditional education institution. Jim Arnold will send the residency requirements to members, note the JBAC's concern to Shirley Clark, and will query other states regarding their residency rules and possible implications for transfer students. Yandle-Roth will put community college policy together and will schedule another discussion.

6. Data

Several members expressed the desire for a consistent and early date when data would be available. The need for data compatibility was noted.

7. Future Agenda Items

Preus-Braly will ask Superintendent Bunn for a K-12 or ESD Superintendent to be appointed to the JBAC.

Jim Arnold will invite David McDonald and Christine Tell to the January JBAC meeting to explore the implications of the OUS Proficiency-Based Admissions Standards System (PASS) for transfer students. If gaps are noted the JBAC may want to assign further work to the Student Transfer Committee.

A report on a Degree Audit Reporting System and Transfer Articulation Reports will be scheduled for February.

Prepared by Elaine Yandle-Roth
Community Colleges and Workforce Development