Meeting Summary Notes
February 13, 2002
Conference Call
Members
Present
Dave
Phillips, Clatsop Community College, Chair
Jim
Arnold, Oregon University System
Craig
Bell, Portland Community College
Ken
Gilson, Western Oregon University
Michele
Sandlin, Oregon State University
Mary
Kay Tetreault, Portland State University
Mark
Wahlers, Concordia University
Elaine
Yandle-Roth, Community Colleges and Workforce Development
Dave
Phillips called the meeting to order at 10:07 a.m.
1.
Introductions and Announcements
All participants identified themselves
at the beginning of the call. No one had any announcements or suggestions for
the published agenda.
2.
Minutes of the January 16, 2002, Meeting
The minutes of the January 2002 meeting
were approved as submitted.
3.
JBAC Operating Guidelines Update
Phillips reported that following the
last JBAC meeting he exchanged voicemails with Commissioner Cam Preus-Braly regarding
the most-recent recommendations for the proposed JBAC Operating Guidelines.
Phillips confirmed that (1) Rick Levine has resigned from JBAC and (2) the
community college presidents now support the notion that (University and
community college) presidents not be represented on (and chair) the
JBAC. Hence, the Commissioner appears poised to respond to the Chancellor on
the matter of JBAC membership and the overall operating guidelines. Phillips
indicated that the reconstituted membership of JBAC would now probably be:
(1) OUS chief academic officer
(1) Community
college chief academic officer
(1) OUS
chief academic officer or associate academic vice president or the equivalent
(1) Community
college chief academic officer or associate academic vice president or the
equivalent
(1) OUS
senior student affairs/services or academic officer
(1) Community
college senior student affairs/services or academic officer
(1) OUS
admissions officer or registrar
(1) Community
college admissions officer or registrar
(1) Oregon
Department of Education (ODE) senior program or policy area officer
(1) Independent
Colleges representative (from the categories of OUS and Community college staff
indicated above)
(1) OUS
Chancellor's Office
senior staff
(1)
CCWD senior staff
Elaine Yandle-Roth indicated that the
effective date for the new guidelines is proposed to be July 1, 2002. JBAC
members were supportive of the latest version of the proposal and agreed that
the Commissioner’s response to the Chancellor would put the finishing touches
to this process.
4.
Transferring Reading Courses: Follow-up From CIA Discussion
Yandle-Roth reported that the Council
of Instructional Administrators met last week and heard from PCC’s Diane
Mulligan on the topic of Reading course transferability. Mulligan expressed to
CIA the same concerns that she had reported to JBAC at the January meeting
about the reluctance of some OUS campuses to accept Reading courses in transfer
— as well as the lack of standardization among the community colleges regarding
the Reading courses (specifically, RD115, 116, 117). The CIA agreed that a
small task group would be formed, consisting of faculty and administrators,
that would be charged with developing standard outcomes for these courses.
Yandle-Roth expressed the desire to address the standardization of course
numbers, titles and outcomes. Some names have already been suggested as
members of this group and others will be nominated soon; Yandle-Roth will
attempt to set a meeting date in the very near future (hoping to conduct most
business by conference call and/or email).
5.
Associate of Science/Oregon Transfer Degree in Business: Follow-up from
Business Chairs/Deans Meeting
Phillips reported on the meeting of the
statewide business chairs/deans meeting held at Clackamas Community College on
February 1, 2002. The community colleges were well-represented at the meeting,
though only one OUS campus (PSU) was in attendance. The meeting started out
with some expression of skepticism about the need for or desirability of a
transfer degree in Business. However, by the end of the day, Phillips observed
that there seemed to be genuine enthusiasm by everyone around the table for the
degree proposal that emerged. During the discussion, the mathematics
requirement created much debate, though the group came to agree that eight
credits minimum, with four credits in statistics, would likely be adequate
preparation. With regard to the business-specific requirements, the accounting
sequence was thoroughly discussed; the opinion of the group was that these
courses (211, 212, 213 or 211, 213) lack any standardization across the state.
An outcome of this meeting was that the accounting instructors, statewide, in
their upcoming April meeting, would work toward course/sequence standardization.
The business department chairs/deans will meet again on May 3rd to
continue work on the degree; effort will be made to increase participation of
the OUS campuses.
Arnold noted that the OUS provosts have
been briefed on this proposed degree on at least a couple of occasions, and
that he will discuss this with them again (as soon as tomorrow’s Academic
Council meeting) in order to encourage OUS business school participation.
Arnold further noted he had advocated at the meeting that completion of an
AS/OT-Bus would guarantee admission to the OUS Business School of the student’s
choice. At the meeting, PSU seemed to indicate tentative support for that
concept, in that the proposal developed lacked only one course and a GPA
requirement that differed from their Business School admission requirements.
Phillips stated that he has continued
to emphasize that this is entirely new degree and that any resemblance
to the current AA/OT may be purely coincidental. The AS/OT may, indeed, have a
minimum GPA associated with it, as well as even more rigorous math requirements
than are currently being proposed.
6.
Data Sharing with OICA Institutions
Yandle-Roth indicated that she has
spoken with Marilyn Kolodziejczyk, who noted that some data matching activity
has happened with OICA institutions in the past (typically with data being
forwarded from individual campuses). It appears possible to make some progress
in this area in the near future, and Yandle-Roth will soon put together a
meeting of the relevant parties.
7. AA/OT Disability Modifications
Arnold had previously forwarded an
email to JBAC members which had originated with Nancy Hart, disabilities
coordinator at Lane Community College. Hart expressed concerns regarding accommodating
students with disabilities as they pursue an AA/OT degree, most typically
students who present a documented math disability (though other
areas/disciplines were not excluded). Such students often have a goal of a
baccalaureate degree that does not involve math. At the community
college this might involve the student pursuing a general studies associate’s
degree and then negotiating with a four-year campus to accept a substitute
course for the math requirement. Hart expressed hope that the JBAC will develop
a systematic (statewide) process for course substitution so that students with
disabilities may complete an AA/OT.
The question was raised whether or not
it is within the purview of JBAC to develop and then approve courses for
substitution in the transfer degree. The answer seems to be “no.” At most of
the OUS campuses, one cannot earn a baccalaureate without meeting a math
requirement and, when that is a difficulty for students, reasonable
accommodations are made at the campus level to ensure student success in
the problem areas. Observations were made by several members that this issue is
probably not one appropriate for a statewide “solution.” The sense of the
Commission is that issues pertaining to students with disabilities are best
addressed at the campus level, centered on individual student needs; if there
is a legitimate need for course substitution, it should be made on the needs of
that particular student. This is not a problem that should be addressed with a
state-level list of approved or recommended courses or other state-mandated
action. The JBAC agreed that although the process may now involve some
irregularities, attempts at standardization from “the top” would get in the way
of addressing individual students needs by the campuses which, ultimately,
award the degrees.
The outcome of the discussion was
Arnold would report “the sense of the JBAC” in the meeting minutes and that,
once reviewed by the membership, share the minutes with Hart.
8.
Other Topics
EDI. Michele Sandlin solicited
feedback on the presentation to the CIA/CSSA joint meeting last week on the
topic of EDI (Electronic Data Interchange). Phillips responded that it was very
well done and that he’d learned a lot about the system. He observed that his
institution, Clatsop Community College, is tiny, and may have a difficult time
financing such a product. Sandlin reported that the cost of EDI is based on an
institution’s size. In response to a question, Sandlin also emphasized that
participating campuses do NOT have to be on Banner. Craig Bell indicated that
PCC has been interested in this product for a long time and will continue to
work on this, especially in conjunction with PSU.
Sandlin indicated that the system is
especially important for OSU, in terms of their dual-enrollment agreement with
Linn-Benton Community College and the agreements with other campuses that are
part of OSU-Cascades. Wahlers indicated that Concordia is impressed with EDI
and asked if Sandlin might be available for another presentation to the OICA
registrars group in the Fall.
Arnold indicated he has suggested that
the four OUS regional campuses share the cost of purchasing and maintaining a
fifth-site EDI system and that at least two of the four have responded
positively to the suggestion. Support for the system would be supplied by ITS
from the Chancellor’s Office in Corvallis. When asked if CCWD might be able to
host EDI centrally for the community colleges, Yandle-Roth thought that that
was a possiblity.
Student Transfer Committee Meeting. The Student
Transfer Committee (STC) has a meeting scheduled for March 1. However, the
group suggested postponing that meeting until after the next meeting of the
Business Chairs/Deans meeting on May 3, when the next discussion of the AS/OT
will occur. (The STC meeting has been subsequently rescheduled for May 10.)
AA/OT Revisions. Phillips
reported that the Joint Boards gave final approval to the revisions for the
AA/OT on January 18, 2002, and that the revised guidelines are now posted on
the JBAC website.
JBAC Website. Arnold
reported that no movement has been made on the JBAC website proposal discussed
at the last meeting and that he will keep the group apprised of any future
progress.
9. Adjournment
and Meeting Dates
The
meeting was adjourned at 11:05 a.m.
The JBAC schedule for the
remainder of the academic year is:
March 13, 2002 Conference call 10:00-12:00
April 17,
2002** Chemeketa
Community College 10:00-2:00
May 15, 2002 Conference call
10:00-12:00
June 12, 2002 Conference call
10:00-12:00
**denotes
in-person meeting at Chemeketa Community College
Prepared by Jim Arnold
OUS Academic Affairs
February 18, 2002
http://www.ous.edu/aca/2-13-02.htm