Meeting Summary Notes
April 14, 1997
Portland State University
Judith Ramaley, Portland State University
Janine Allen, Portland State University
Jim Arnold, OSSHE Academic Affairs
Dave Phillips, Clatsop Community College
Penny Wills, Portland Community College
Elaine Yandle-Roth, Office of Community College Services
The meeting was called to order by Judith Ramaley at 10:05 a.m.
1. Meeting Summary Notes of March 13, 1997
The summary notes were approved as submitted.
2. Report of the Transfer Committee Task Force on AA/OT
Elaine Yandle-Roth distributed the latest draft version of the AA/OT letter that will be widely distributed on campuses. This version met with general approval--and the suggestion was made to make key words stand out with bold or italics for emphasis. Jim Arnold pointed out a mistake in his phone number. Janine Allen will have a group of community college counselors review the letter later today for content and emphasis. Yandle-Roth will transmit the final draft to Ramaley's office electronically (both by fax and e-mail text versions).
3. Progress on the JBAC Web Page
Arnold reported that the home page for the JBAC web site has been simplified to have just three main links for different constituencies (students and prospective students; advisors, counselors and faculty members; JBAC members, policymakers and administrators).
Dave Phillips reported that individuals have reported to him that they are using the web page and that they are finding it useful.
Ramaley suggested that it might be interesting to undertake a research effort to see who is using the web site? how it is being used? what else might be added to the site? is this site (and electronic advising in general) assisting students and others to make better decisions about transfer issues?
Arnold suggested that these questions could be explored during the upcoming community college counselor conference in the fall. Allen suggested that she may know of graduate students willing to undertake a research project along these lines.
4. Involvement of Other Constituencies with JBAC
This discussion item is to follow up on the question by Rep. Luke (posed at last month's meeting): Should the JBAC make an effort to recruit students' participation, perhaps through the OSA?
Regardless of the desirability of student input, student participation in (and travel involved for) a group such as the JBAC would likely be problematic. Arnold suggested that one way to address this issue might be to solicit the participation of more line staff who work directly with students, rather than students themselves. Two individuals of this type have effectively volunteered their time to such activities recently, one admissions staff person on an OSSHE campus and one community college counselor.
The suggestion was made that involving these types of individuals would be very constructive, including them in the work of JBAC working groups such as the Transfer Committee and exploring whether or not they might want to be involved in related research activities (such as the web project proposed above).
Another suggestion was to hold focus group activities on campuses (e.g., comprised of students who use transfer centers on community college campuses).
The group then turned to a consideration of how best to involve faculty. The suggestion was that JBAC and the Transfer Committee be "opportunistic" in terms of seeking out groups of faculty (already established for other purposes) and to meet with them about transfer student issues.
The suggestion was that Arnold and Yandle-Roth come up with appropriate language for the JBAC workplan that directs the group to develop plans for communication with additional constituencies.
Other issues and questions brought up in the discussion included:
5. Developments with CIM/CAM/PREP
Yandle-Roth noted that the newest materials related to the progress on the proficiency systems and the relationships between the systems are underway. Several groups are working on a process document that outlines a plan for implementing the K-12 school transformation. A media blitz in planned for the fall. Focus groups have been conducted and information has been collected regarding what kinds of information needs to go out ot various constituency groups.
Ramaley asked about any progress made toward developing proficiency-based models in the undergraduate curriculum. How do schools develop the capacity to work on this? How can 4-year and 2-year institutions line up on this? Who is talking about this? For some set of majors will it be possible to develop proficiency models? Maybe with CC/OSSHE faculty dialog? (In the community colleges, a fair job has been done already in professional technical programs with regard to evaluating proficiencies.)
An OSSHE/Community College joint faculty conference is being held in May that will be a showcase for proficiency systems. There will be breakout sessions that focus on changes in instruction, proficiencies, learning communities, etc. There will be discussion groups by discipline.
6. JBAC Membership and Term Expiration Dates
This list was distributed as a check to see if members were in agreement with expiration dates of their terms. More information will be sought through the JBAC e-mail mailing list.
7. JBAC Workplan
The aforementioned issue of external constituency communication will be added to the workplan.
8. Next Meeting
Yandle-Roth indicated that John Carnahan has indicated the desire to change the next meeting date, previously set for May 8. Arnold will contact Carnahan's office to set a new date.
The meeting was adjourned at 11:25 a.m.
Prepared by Jim Arnold
Office of Academic Affairs/OSSHE
April 22, 1997
Revised: April 30, 1997