Joint Boards Articulation Commission

Meeting Summary Notes
April 19, 2000
Chemeketa Community College
Salem, Oregon


Members Present
Jon Carnahan, Linn-Benton Community College, Chair
Jim Arnold, Oregon University System
Roy Arnold, Oregon State University
Craig Bell, Portland Community College
Phil Creighton, Eastern Oregon University
Ron Dexter, Office of Professional Technical Education
Adrienne Hill, Southern Oregon University
Sheldon Nord, Oregon Institute of Technology
Mark Wahlers, Concordia College
Elaine Yandle-Roth, Community Colleges and Workforce Development

Guests Present
Terri Johanson, Oregon Community Colleges Distance Learning / ODCCWD
Bob Kieran, Oregon University System
Marilyn Kolodziejczyk, Department of Community Colleges and Workforce Development
David McDonald, Oregon University System
Christine Tell, Oregon University System

Call to Order

The meeting was called to order by Phil Creighton.

1. Summary Notes for March 2000

The March 15, 2000, summary was approved as submitted.


Christine Tell and David McDonald shared the latest OUS developments in the implementation of the Proficiency-based Admission Standards System (PASS). Tell said that verification of Communication proficiencies is still up in the air because there is a difference between how the Oregon Department of Education (ODE) and PASS view them. PASS is more interested in students being able to communicate with technology (e.g. PowerPoint presentation or web design) and ODE in most interested in speech communication.

Problems caused by the complexity of PASS were acknowledged. McDonald shared new, simplified diagrams showing how the CIM meets a basic set of the PASS proficiencies (e.g. A, E and F). Two additional proficiencies are needed for minimum admission to OUS institutions, and admission into a major or placement in advanced courses might require an additional set or higher scores. PASS staff are meeting with admissions directors later this month to see what scholarships, etc. might be made available to make meeting PASS standards more attractive. Although PASS is heavily reliant on teacher verification they have noted other means for demonstrating the proficiencies (e.g. SAT II scores or an International Baccalaureate).

Many New Century Schools, which are also PASS schools, will be submitting what they think is a Certificate of Advanced Mastery (CAM) work sample so that they can be evaluated to see which PASS standards can be met through that vehicle.

McDonald explained the changes in the Oregon University System's course approval process for admission. The current process is based on approval of individual high school courses being designated "college preparatory". The goal of the process change is to provide admission officers with more information on the rigor and content of the courses and to expand the list of courses to those not in the traditional college track (e.g. agriculture science). David also shared that ODE is trying to develop an Oregon Student Records system with PASS linkages and a central transcript. This would use USDOE course titles and would have a more common set of outcomes that map to course definitions. It was acknowledged that traditional transcripts will still have to exist. Space has been left in the database for PASS proficiency as well as CIM and CAM. Ron noted the limitation in the capacity of high schools to track all the courses and outcomes plus those for Advanced Placement, International Baccalaureate, etc. A promising practice is underway where Eugene teachers are now using desktop computers to access a central data base and simultaneously recording data elements showing progress toward proficiencies that are needed for various situations.

Roy Arnold suggested changes to further simplify the graphic explanations of how students build on the CIM proficiencies to meet PASS standards.

A review of course syllabi across systems and check lists was suggested, as were linking of transcripts and proficiency mapping.

David McDonald noted the community college piece is less defined that it is a bigger challenge.

The "principles" sheet developed by Jim Arnold was reviewed. Christine stressed its importance to PASS. She also distributed copies of a New York Times Article featuring PASS.

Adrienne referenced the May 7 & 8 conference the PASS office is planning in Portland. It is a nationally focused conversation including how other states are building K-16 systems. 

3. Transfer Data

Marilyn Kolodziejczyk from the Department of Community Colleges and Workforce Development and Bob Kieran from the Oregon University System presented 1998-99 reports on data surrounding a number of transfer issues. This is the 4th year of data exchange so trends are beginning to emerge and data is becoming more reliable. The charts show that 54% of AA/OT completers show up at an OUS institution the following year. Only 22% of AGS students, 52% of AS and 6% of AAS do so. Marilyn agreed to investigate how this compares with other states.

Their student success data showed that although they graduate with 15 more credits transfer student performance as indistinguishable from students who begin their study at OUS institutions.

Of the 67% of high school graduates who go directly to college 24% went to OUS institutions this year, 28% went to Oregon Community Colleges, 10% went out of state to colleges, and 5 % went to independent colleges in Oregon. The military is a high choice for those who are not going to college.

Bob asked the JBAC for guidance on what they should be tracking and the group indicated that information about numbers of co-enrolled students would be useful.

4. Distance Education

Terri Johanson explained a number of distance learning delivery initiatives, including WIN, Enterprise Network, Oregon Technology Infusion, OPEN Access 21, and SB 622. The OUS/Community college ONE project is working on a searchable catalog and pulling together discipline groups to work on a common course marketplace. OSU Statewide is delivering primarily upper division courses in communities throughout the state. The SOIN Project would pool technology purchases for all agencies including local and county government.

There appears to be a need for policy discussions between the Superintendent, Commissioner and Chancellor -- including such topics as access for all Oregonians, equity, how you count, how you pay. A charge and strategy need to come from the Commissioner and Chancellor. The Joint Boards Agreement spells out principles -- and the process for monitoring the policy issues is in place with the Joint Boards and Joint Boards Articulation Commission.

5. AA/OT Transfer Study

The possibility of completing a survey designed to find out what happened to AA/OT degree recipients who do NOT transfer the following year to OUS institutions was presented by Jim Arnold. It was agreed that such an effort would be helpful. Caution in defining the transfer within too narrow a timeframe was given noting that Mary Kinnick's study, as well as others, show transfer is not linear and that it is not uncommon to take nine years to complete a baccalaureate. Jon noted that the community college institutional researchers do graduate follow-ups and although the students are primarily from professional technical programs they would be helpful in identifying a set of questions.

6. Joint Boards Agreement

A meeting was held recently to beginning looking at the Joint Boards Articulation agreement to see what changes might be made to strengthen or update it. Elaine Yandle-Roth, Holly Zanville, Ed Watson and Ann Smart attended the meeting.

7. WR 115

Yandle-Roth will get additional information to Jim Arnold to update the information he has put on the JBAC web site regarding which colleges are, after reviewing the lower division standards, offering WR 115.

8. Early Options

Commissioner Preus-Braly's continued interest in promoting early collegiate opportunities for high school students in accordance with the Governor's wishes was noted by Elaine Yandle-Roth.

9. Common Course Numbering

Yandle-Roth spoke of Commissioner Preus-Braly's interest in continuing efforts to define common course proficiencies/numbering and her request for a timeline of activities to further the effort.

10. Next Meeting:

The next meeting will be held May 17, 2000 from 10-12 at Portland State University.



Prepared by Elaine Yandle-Roth
Department of Community Colleges and Workforce Development