Joint Boards Articulation Commission

Meeting Summary Notes
September 13, 2000
Oregon Institute of Technology - Metro Center
Clackamas, Oregon

Members Present
Phil Creighton, Chair, Eastern Oregon University
Jim Arnold, Oregon University System
Sheldon Nord, Oregon Institute of Technology (via phone)
Dave Phillips, Clatsop Community College
Mary Kathryn Tetreault, Portland State University
Mark Wahlers, Concordia University
Elaine Yandle-Roth, Office of Community College Services

Guests Present
Dave McDonald, Oregon University System

Phil Creighton called the meeting to order at 10:05 a.m.

1. Announcements

This is the first meeting of the Commission for the new academic year. All members introduced themselves to the rest of the group. Creighton welcomed Tetreault as the Commission's newest member.

Creighton suggested that it was possible for the Commission to have renewed focus, energy and aggressiveness as we being a new year.

2. Minutes of the June 14, 2000 Meeting

The minutes of the June 2000 meeting were approved as submitted.

3. JBAC Membership

The latest membership list was distributed, and reflected the appointment of Rick Levine, president of Rogue Community College. Levine was unable to attend today, as was former member Jon Carnahan, who both had previous commitments. To round out the full membership, the Commission is still seeking an appointment of a K-12 superintendent.

4. PASS Update

Dave McDonald, Director of Enrollment Services for the Oregon University System, was in attendance to provide an update on the Proficiency-based Admission Standards System (PASS). McDonald distributed the recent publication An Introduction to the Proficiency-based Admission Standards System (PASS) (September, 2000).

Some large changes have occurred with PASS in recent months, and one of the primary moves is the development of the "Chancellor's Scholarship" program. This program will provide 100 awards based on the achievement of PASS proficiencies. Awards will be made to high-school students based on both breadth and depth of achievement, and will be for either $500 or $1,000. These scholarships are available only for the next four years during the time when OUS works toward full implementation of PASS. The scholarship may be used at any of the OUS campuses and be used to supplement current awards. The scholarships are non-renewable. The purpose of this scholarship program is to serve as a catalyst to increase the number of students with PASS proficiencies who apply to OUS institutions.

The PASS project is also conducting teacher training sessions around the state in a number of locations. Funds are provided for release time for teachers to participate--as many as three teachers per school. Additional funding is being sought to continue these training activities. Web training/distance delivery of these sessions will also be available.

PASS and OUS are ready to collect data on students who are admitted with PASS proficiencies.

JBAC members are asked to review the criteria and other information regarding the Chancellor's Scholarship program and forward any comments to McDonald. All suggestions are welcome.

Creighton expressed appreciation, on behalf of all OUS institutions, for the "stabilization" of PASS.

5. Early Options

Members discussed the description of Advanced Placement programs, as provided in the material mailed prior to the meeting. Yandle-Roth reminded the group that data have been collected on college high programs in Oregon by CCWD and OUS. The issue of early options was discussed by the Board of Education at their summer retreat. Apparently, AOI will introduce a bill in 2001 similar to the one introduced on this topic in 1999. Kate Dixon has taken over as coordinator of this issue for the Department of Education. Dixon and Cam Preus-Braly may be able to attend the JBAC meeting in October to discuss this further. Funding issues and scenarios have to be examined, as these are among the problems that surfaced around this issue last session.

McDonald indicated that there is WICHE money coming into the state to expand AP capacity: (1) to subsidize exam fees for students below the poverty line, and (2) increase AP availability to underserved areas. Creighton indicated that recent conversations with legislators suggest that they are quite interested in the issue of time-to-degree for undergraduates. There seems to be interest in decreasing funding for students pursuing a degree for more than four years. Legislators have recently been emphasizing AP courses during the junior and senior years of high school.

Phillips indicated that Clatsop Community College, by virtue of its location, works closely with the Running Start program in Washington State. Some high school students in that program complete an associate's degree along with their high school diploma. In Washington, K-12 schools pass along funds to the community college/four-year institution for the high school students served on those campuses. Clatsop receives about 90% of the FTE dollars for these students. Generally, students in the Clatsop area have great interest in Running Start type programs.

The major discussion point in all of these conversations about early options is: "who pays?"

Nord indicated that he has a copy of an article (from the July 21, 2000, Chronicle of Higher Education) on this topic that he can share with JBAC members. He will fax the article to Arnold who will send it out with the next JBAC mailing.

6. Credit for Prior Learning Report and Recommendations

Arnold reported on the recent discussions at the Academic Council on the topic of the recommendations listed in the JBAC's Credit for Prior Learning (CPL) Report. In essence, the provosts suggested that they would like to retain some discretion at the campus level on the total number of CPL credits that may be transferred in. Tetreault indicated that this was a concern by PSU faculty. Phillips expressed reservations on the part of the community colleges toward this view, noting that there was already an upper limit in NASC guidelines for the maximum number of CPL hours that could be applied toward a degree. After discussing many possible revisions, new language was suggested for the recommendations, so that they should now read as follows: (text in bold are suggested changes from the language in the original report)

The Joint Boards Articulation Commission recommends that:

1. Credits completed through proficiency-based assessment methods should be accepted for transfer among all Northwest Association of Schools and Colleges (NASC) accredited postsecondary institutions in Oregon. Allowance is made for individual campuses to accept credits consistent with NASC guidelines.

2. Compliance with the (attached) NASC and Council for Adult and Experiential Learning (CAEL) standards related to proficiency-based assessment be required for credits granted for life experience prior experiential learning or other options.

3. Accurate information about the use and transferability of each of the options for gaining credit for proficiency-based assessment should be made available to students. These credits may be accepted for elective credit only and may not apply to specific requirements in a student's major.

A motion was made by Wahlers, seconded by Phillips, that this revised language be adopted for the CPL recommendations and forwarded to Academic Council for further consideration. The motion passed unanimously. Arnold and Tetreault said that the suggestion would be made to Vice Chancellor Clark to add this item to the Academic Council agenda for October. Phillips suggested that this might be an appropriate topic for discussion at the next joint meeting of the Academic Council and CAOs.

7. JBAC Annual Report for 1999-2000

Yandle-Roth distributed a draft version of the annual report, to be presented to the Joint Boards on November 17, 2000. Feedback is needed on this document very soon, and members should forward their comments directly to Yandle-Roth in the next two weeks.

8. Data Report for Joint Boards

Arnold presented a brief overview of the latest draft version of the data report being prepared for the November meeting of the Joint Boards. Members had the following comments and suggestions for the report:

9. JBAC Workplan for 2000-2001

Crieghton suggested that he and Nord work on revised language to the workplan that would be more action-oriented in terms of goals and objectives. They will present ideas at the next meeting.

10. Oregon University System - Community College Fall Conference

Arnold distributed the draft agenda for the annual fall conference, this year to be held at Western Oregon University on December 8, 2000. The structure of the conference day this year is slightly revised, focusing largely on roundtable/discussion sessions, leading ultimately to a feedback session at the end of the day directed at policymakers. Topics that arise during this day may be scheduled for consideration at future JBAC meetings. All JBAC members are encouraged to attend this event.


11. Next Meeting

The next meeting will be held at Chemeketa Community College (Building 2, Board Room) on Wednesday, October 18, 2000.



Prepared by Jim Arnold
OUS Academic Affairs
September 22, 2000