MINUTES OF THE MEETING OF THE
JOINT BOARDS OF EDUCATION:
OREGON STATE BOARD OF EDUCATION
and
OREGON STATE BOARD OF HIGHER EDUCATION
November 17, 2000

Board Room, Chemeketa Community College
4000 Lancaster Dr NE, Salem

CALL TO ORDER

The meeting of the Joint Boards of Education was called to order at 1:30 p.m., Friday, November 17, 2000, by Donnie Griffin, chair of the Oregon State Board of Education.

ROLL CALL

On roll call, the following answered present:

State Board of Education
Wayne Feller
Donnie Griffin, chair
Emilio Hernandez
Jill Kirk, vice chair
Susan Massey

State Board of Higher Education
Tom Imeson
Leslie Lehmann
Jim Lussier
Don VanLuvanee
Geri Richmond
Jim Willis
Phyllis Wustenberg
Tim Young

Absent: Steve Bogart, Judy Stiegler, Shawn Hempel and Herb Aschkenasy

SPECIAL WELCOME

Gerry Berger, president, Chemeketa Community College, welcomed both Boards to Chemeketa's new board room.

APPROVAL OF MINUTES

The Joint Boards dispensed with the reading of the March 17, 2000, meeting minutes. VanLuvanee moved and Wustenberg seconded the motion to approve the minutes as submitted. The motion passed unanimously. Stiegler noted that she was not present at the March 17, 2000 meeting, however, the minutes indicated she was present. The minutes would be corrected indicating she was not present.

LEGISLATIVE UPDATES

Kate Dickson, Deputy Superintendent, Department of Education, shared the efforts of the department are based on the following guiding principles:

Ms. Dickson commented that every experience in education should be extraordinary for students. Whether students go on to further education or choose to immediately join the workforce, their educational experience should help them to be contributing members of their community and also prepare them to meet new world opportunities and challenges.

School improvement efforts are continuing to pay-off for Oregon students, businesses, communities, and schools. With continued flexibility to incorporate local needs and priorities in the school reform effort and by addressing needs in the areas of Student Success, Teacher and Administrator Quality, School capacity and School Funding, Oregon will continue to see an increase in the number of students meeting the standards.

Ms. Dickson reiterated that in pursuing success for each student, there are four important areas that must be addressed in the 2001 Legislative Session:

Greg McMurdo, chief legal officer, ODE, reported that most bills are currently being reviewed by legislative counsel. Twenty bills will be drafted, of those, 18 will be pre-session filed.

Grattan Kerans, Director, Government Relations, Oregon University System (OUS), reported with OUS, most legislative news will be regarding the budget proposal. He shared that access, quality and cost-effectiveness will be key issues of higher education as well as employability of students completing their degrees. Mr. Kerans continued noting the Governor's recommended budget, which will be available in two weeks, includes funding the goals of the Higher Education Board. The three priority areas are: the branch campus in Bend, additional funding to engineering education, and amending the budget model by rationalizing and finalizing the small university support base. Dollars would follow the student to the campuses.

Cam Preus-Braly shared that the Department of Community Colleges and Workforce Development (DCCWD) has one single legislative issue and that is to pursue funding to keep pace with enrollment growth of the community colleges around the state. She indicated that DCCWD just obtained funds from the emergency board to manage the increase in enrollment.

Mr. Lussier commented that funding education will be the largest cost item of the state funds and asked if there is a projection of the revenue forecast. Mr. Kerans replied the assumption of the March forecast is an estimate of $886,000 million which is necessary to keep state agencies at current service levels.

PLAN FOR COURSE CREDIT TRANSFER BETWEEN OREGON COMMUNITY COLLEGES AND OREGON UNIVERSITY SYSTEM

Jim Arnold, Oregon University System, reported that this report is a follow-up to the 1999 "Plan for Course and Credit Transfer Between Oregon Community Colleges and Oregon University System Institutions" by specifically responding to its call for "ongoing data-collection and research efforts."

Mr. Arnold shared that the purposes of the report are to summarize the results of four years of data-matching efforts by the Oregon University System and the Department of Community College and Workforce Development, discuss the implications of these data for policy makers as well as institutional practitioners, and provide the context for these recent Oregon transfer-student data by offering a review of current and relevant research literature and outlining the dominant topics in the student-transfer arena.

The findings of this data indicated that during 1997-98 academic year many students are dual enrolled in community colleges and an OUS institution each year during 1997-98 academic year. These dual enrollments are assumed to be on the rise. The number of students transferring from a community college to an OUS institution increased slightly.

Seventy-four different patterns of enrollment were identified.

In 1997-98, the average number of credits transferred in to an OUS institution by AA/OT recipients was 99. (A minimum of 90 credits is required for the AA/OT degree.)

There is mixed evidence supporting the notion that students who transfer from a community college to a four-year campus generally demonstrate lower academic performance than students who begin at a four-year campus. Analysis of the data showed that most community college transfers generally outperform first-time freshman, but lag slightly behind other transfer students.

The Oregon data-match project is still in its infancy. Data-collection efforts need to be continued and expanded in order to make more informed policy decisions in the area of articulation and transfer. The important recommendations from this study include:·

Donnie Griffin noted that there should be a continuum of this analysis to make this process as seamless as possible.

Susan Massey shared that there is an issue of professional/technical programs not transferring easily and this type of applied learning should transfer. Arnold noted that this is an area that will be continuously monitored.

JOINT BOARD ARTICULATION COMMISSION WORK PLAN

Elaine Yandle-Roth shared this report outlines the activities of the Joint Boards Articulation Commission (JBAC) for the period of September 1999 to June 2000. During this past year, the JBAC initiated, discussed, completed, and/or made significant progress on the following issues and projects:·

Yandell-Roth noted that the Joint Boards Agreement and the JBAC Workplan are posted on their website at www.ous.edu.Hernandez shared he would like to see clarity in data regarding foreign student transfers, such as how many credits or degrees they bring to Oregon institutions. He asked is there a system that enables states to look at students coming in from foreign countries. Yandell-Roth replied that this data is consistent across the OUS system, however, not statewide or countrywide.

EARLY COLLEGE OPTIONS ISSUES

Shirley Clark, OUS, reported that prior to session, the Joint Boards were asked to study the Early College Options issue and to make a report that is research based. She shared there is a small number of students who come into the OUS system from the high school sectors.

Kate Dickson, ODE, reported that a study group has been formed to work on this issue. The challenge of this group is to formulate a process for the proposals. She indicated when the bill is filed she will return with updates to the Joint Boards.

Cam Preus-Braly, Commissioner, Department of Community Colleges and Workforce Development, indicated that the sponsors of this bill are paralleling this legislation to that in the state of Washington. She indicated that there are many options currently available to those students who would like to attend higher education institutions while in high school. Many community colleges and higher education institutions are willing to expand where appropriate.

Donnie Griffin commented that his understanding of this option is that the K-12 funding would follow the student from the high school to the higher education institution. He asked what position is the Department going to take on this issue. Dickson shared that the Department is forming its position, but will wait until the actual bill is filed.

Clark shared that OUS is in support of this legislation.

Dickson shared the Department supports having more educational opportunities for students, but it is essential to weigh the costs of each option.

Several Board members commented the need to create more opportunities for students should continue to be considered even when there may be funding issues.

Griffin shared this is an area of a great deal of interest to both Boards and suggested continuous updates.

REPORTS FROM K-12, COMMUNITY COLLEGE, AND HIGHER EDUCATION SECTORS

Clark Brody, Deputy Superintendent, Department of Education, indicated that the Department is focusing on the following items:

The design work on the Certificate of Advanced Mastery (CAM). Department staff will continue to bring updates to the Joint Boards of Education meetings.

Early College Option (SB 622) since this will be an issue in the 2001 Legislative session.

Electronic recordkeeping that will link K-16. This will establish a student record that includes the student's achievement and progress. Staff will continue to search out grants to enable this work to be performed. OUS will also be involved with this project.

Cam Preus-Braly, Commissioner, Department of Community Colleges and Workforce Development reported:

The priorities for Oregon community colleges are access and capacity issues. The lack of general fund dollars providing support for enrollment increases in the community college system is a major concern.

The funding formula will continue to be reviewed.

Shirley Clark, Associate , OUS, reported:

An enrollment increase was noted in the higher education systems. OUS will prepare for more students finishing high school and moving on to college.

The engineering program enhancement will be pursued during the next Legislative session. Much planning and effort will be made with the strong support by industry council. The goal is to double the number of students graduating in the engineering and high tech fields. Effort will also be made to enhance K-12 pathways to improve in mathematics and sciences.

Distance education will also be a priority. Legislation will be introduced to establish funding after the current grants are exhausted.

A branch campus development in central Oregon. Applications from two OUS institutions is anticipated. The estimated opening is Fall 2001. This new campus will absorb the current campus that currently exists in Bend.

FUTURE AGENDA ITEMS

The following suggestions were made by Board members regarding the goals and priorities of the Joint Boards of Education:

One or two items should be chosen for the Board to be passionate about and share activity around those items.

The Boards should be proactive instead of reactive.

A member or members of each Board could attend, or at least review the minutes of the two Boards as a source of linking the two Boards.

Keep in mind what the student needs. Continue to focus on the student.

Be proactive by setting priorities and be disciplined in developing strategic processes to achieve the priorities.

NEXT MEETINGS OF THE JOINT BOARDS AND JOINT BOARDS WORKING GROUP

It was noted that the next Joint Boards of Education Working Group meeting will be held on January 19, 2001.

ADJOURNMENT

Chair Donnie Griffin adjourned the meeting of the Joint Boards of Education at 4:00 p.m. on November 17, 2000.