Oregon State Board of Higher Education
System Strategic Planning Committee
Mt. Bachelor / Mt. Ashland Rooms - College Union
Oregon Institute of Technology
October 19, 2001

Minutes

Committee members present: Leslie Lehmann, Erin Watari, Phyllis Wustenberg

Chancellor's Office staff: Jim Arnold, Bob Bruce, Shirley Clark, Nancy Goldschmidt, David McDonald, Ben Rawlins, Lynda Rose, Alayne Switzer, Diane Vines, Holly Zanville

Others: Burr Betts (EOU), Lesley Hallick (OHSU), Sara Hopkins-Powell (SOU), John Minahan (WOU), Les Risser, Paul Risser (OSU), Bruce Shepard (EOU), Timothy White (OSU)

Call to Order

The meeting was called to order at 7:32 a.m. by Chair Lehmann.

Action Items

Approval of Minutes

Ms. Wustenberg moved and Ms. Watari seconded the approval of the July 20, 2001, Committee meeting minutes as submitted. The motion unanimously passed.

Ben Rawlins asked if there would be any objection to rearranging the agenda items so that the Report of Grievances Filed Under OAR 580-021-0050 be heard following consideration of OAR 580-010-0035. There was no objection from the Committee.

OAR 580-010-0035, Residence Classification of Armed Services Personnel

Chair Lehmann noted that this issue had already been before the Board and was previously approved on a temporary basis.

Ms. Wustenberg moved and Ms. Watari seconded the motion to refer the proposed amendments to the Board for final approval. The motion passed unanimously.

Report of Grievances Filed Under OAR 580-021-0050

Ben Rawlins stated that the Committee had received, pursuant to prior Board action, an annual report of grievances. Mr. Rawlins briefly reviewed the report and Chair Lehmann asked for questions. There were none.

Consent Items

Vice Chancellor Clark noted that there were two bachelor-level programs and four certificate programs for approval. None of these programs were graduate programs hence no external reviews were required.

B.A./B.S., Computational Physics, OSU

Vice Chancellor Clark stated that Computational Physics is a new field that is a sub field of both Physics and Computational Science. She briefly described the program and curriculum explaining that OSU has received substantial grants from the National Science Foundation in order to launch this program. In addition, she briefly discussed the job market for potential graduates.

B.A./B.S./B.Ed., Family and Human Services, UO

The focus of this program, said Vice Chancellor Clark, is related more to families and children in at-risk situations. She noted that $2 million in new grants for at-risk and prevention services will soon be awarded to UO. Because this area of human services constitutes a fairly large employment sector in the state, she explained that there is little concern regarding duplication of programs.

Postdoctoral Certificate, Human Investigations, OHSU

Vice Chancellor Clark explained that the purpose of the certificate is to teach grant writing and database management to fully qualified health professionals. It will cover the design of research, grant proposal writing, database management and integration of scientific technologies into research as well as ethical considerations. She noted that there is a substantial award base for this program.

Graduate Certificate, Not-for-Profit Management, UO

Vice Chancellor Clark noted that this certificate will be provided through the Planning, Public Policy and Management program. Because there are similar strengths at PSU, she anticipates that there may be a similar certificate proposal forthcoming from the university.

Undergraduate Certificate, Business Information Systems, SOU

Vice Chancellor Clark noted that both of the undergraduate certificates at SOU are proposed to be offered by the School of Business and the Computer Science Department. Similar baccalaureate programs already exist at OIT, OSU and PSU, but this would be the first certificate program in this subject area.

Undergraduate Certificate, Management in Human Resources, SOU

Vice Chancellor Clark stated that this certificate would not only lend itself well to students who are business majors, but also to students majoring in communications, psychology and other fields since it would allow them to have the skills base and additional knowledge in management of human resources without the need to develop a major in that area.

Responding to a question by Director Lehmann, Vice Chancellor Clark explained that OUS campuses are experimenting with certificate programs. She noted that there is a movement across the country to try to determine how to be more responsive to workforce needs, where students might not want to pursue a full master's or doctoral degree, but want to have a coherent cluster of courses that relate to occupational enhancement. She briefly discussed other similar certificate programs and their success.

Ms. Wustenberg asked whether most people in the certificate program have already completed a degree. Vice Chancellor Clark explained that the trend is different for the graduate versus the undergraduate certificate. In general, an undergraduate certificate is imbedded within the curriculum, and thus is completed as part of the regular undergraduate program. However, the SOU program in Human Resources Management, for example, is aimed at employed professionals and could be pursued separately from an undergraduate degree.

Dr. Hallick discussed the postdoctoral certificate proposed for OHSU. She noted that it is very specifically targeted to address the national shortage of physicians who are trained and competent to organize and conduct clinical investigations and clinical research. The certificate isn't so much market-driven, but rather content-driven. The courses for the program were created specifically for this purpose and were given grant funding as a result of the shortage of investigators trained to conduct research. She stated that there are 38 students currently enrolled in the program, consisting of OHSU junior faculty and physicians in other health systems.

Nomination to the Forest Research Laboratory Advisory Committee, OSU

Vice Chancellor Vines referred to the addendum to the docket regarding the request to make appointments to the Forest Research Laboratory Advisory Committee. She explained that, by statute, the Board makes these appointments. The Board would be appointing four members and reappointing four other members. Chair Lehmann noted that she is acquainted with seven of the nominees.

Director Wustenberg moved and Director Watari seconded the motion to approve the consent items as submitted and refer them to the full Board for final approval. The motion passed unanimously.

Follow-Up Reviews Conducted in 2000-01 of Selected Programs

Chair Lehmann invited Vice Chancellor Clark to answer any questions from Committee members. Vice Chancellor Clark noted that these reviews follow the reports that were provided in July 2001. She noted that there was nothing out of order in these reviews.

Ms. Wustenberg asked how many programs are eliminated when new programs are added. Vice Chancellor Clark noted that they aren't done in juxtaposition. She stated that she could provide a report of programs that have closed over the last year. Ms. Wustenberg suggested that the closures be tracked.

Vice Chancellor Clark stated that the reviews are of the newest programs. Generally the programs are still in a development stage after five years and are typically not candidates for closure. Programs that are being closed, for the most part, are much older programs. She stated that they have been keeping close records on all of the program closures since Measure 5. Ms. Wustenberg asked whether it would be up to the individual university to decide whether a program is eliminated or not. Vice Chancellor Clark said she anticipated those questions as the budget reduction discussions commence.

Update on OSU-Cascades Campus: Enrollment and CEO Search

OSU Provost Tim White provided pamphlets, bookmarks, recruiting brochures, and handbooks on the OSU-Cascades Campus. He briefly guided the Committee members through the documents' contents. He noted that there are 448 students taking upper-division courses at the OSU-Cascades Campus. He briefly discussed the campus' publicity objectives and noted that they will continue to place a high priority on recruitment of students to develop a strong student base.

Provost White went on to discuss the courses and programs of the academic partners. He explained that a process has been put into place which will allow students to apply for financial aid at one of the participating institutions by declaring it a home institution, while still allowing them to take courses from partner institutions. He stated that they are currently working on a uniform Banner system that would allow students to acquire a Cascades Campus transcript which would incorporate information from each institution and program in which a student is enrolled. He discussed the consolidated counseling center, which has proven to be a great service for the students.

Provost White stated that they have made great progress in the campus leadership team. The Campus Executive Officer will report back to the OSU main campus in Corvallis through the Office of the Provost. A national search has been conducted for the CEO position and there were 93 applicants, of which five were from Oregon, seven from foreign countries, and the rest equally distributed throughout the U.S. Explaining the elimination process, Provost White said that the search committee has narrowed the pool to four individuals. He noted that former OSU Provost Roy Arnold will temporarily be the CEO at half-time with full authority until a permanent candidate takes office. He discussed the construction progress on the Cascades Campus building and noted that they are ahead of schedule.

Ms. Wustenberg expressed appreciation for the care taken to protect the students in this project, especially shown through the student advising center.

Provost White anticipated that, by the end of this year, they would have about 250 FTE and, by the end of the second biennium, around 500 FTE, which could translate to 700-800 students. He noted that the majority of the students are from the central Oregon region and a significant number are those who would have attended OSU in Corvallis. Chair Lehmann, relating her comments to the goal of access, noted the need to determine whether this would indicate a net increase in students. She asked whether there had been any surprises in students' interest. Provost White stated that there have been no surprises and noted that there has been growing interest in the outdoors program, which is unique to the System.

Chair Lehmann asked about the progress of cooperation between the institutions. Provost White stated that they have made amazing progress in that regard, noting efforts made to try to resolve the problem of how to report students who are taking courses from several different institutions. They are currently working on a policy to achieve clarity in this area and will report to the Board in the near future.

Ms. Wustenberg asked whether there has been a rise in students at COCC in anticipation of this program. Provost White answered affirmatively. He stated that they are "bursting at the seams" and are well ahead of their projected growth. He commended the faculty and staff at COCC for doing such a wonderful job in accommodating this project.

System Strategic Planning Committee Priorities and Issues for 2001-02

The Committee heard the plan proposed by Chair Lehmann for Strategic Planning for 2001. Chair Lehmann stated that the Committee could provide a greater service to the Board if they were exercising the planning responsibilities more comprehensibly both with external constituents and with the strategic planning of the Board. The Committee gathered input from the institutions, developed an initial priorities list, and then refined the list in the discussion with Terry MacTaggert last month.

Board Secretary Vines reviewed the information pertaining to the SSP planning schedule. She discussed the options for diversifying revenue sources so that the System is not so dependent upon the state and economic changes. She also pointed out the need for an early alert system to quickly address workforce issues to meet citizen needs and to enhance the economy of the state. She added that there is also a need to strengthen the linkage to P-14.

Dr. Vines explained that the item currently before the Board is for adoption of the planning calendar and discussion of possible regional forums. She stated that the Education Joint Boards, which will be meeting on December 7, 2001 [note: the Joint Boards meeting was later rescheduled for January 18, 2002] will focus on the workforce and economic development needs and linkages with K-14. Staff recommends that the Board of Higher Education debate the issues of centralization and autonomy of campuses and governance and financing models at its December 21, 2001, meeting.

Vice Chancellor Vines noted that the February 15, 2002, Board meeting will also include a work session. Terry MacTaggert will hopefully return to facilitate that meeting and to focus on participation in the economic development of the state and workforce development issues. In April, Dr. Vines noted, the Board will work on strengthening linkages to P-14 and will likely discuss some ideas from the Education Joint Boards. Dr. Vines briefly discussed the remainder of the calendar and the proposal to address some of these issues through a series of town meetings.

Bob Bruce explained that Dr. MacTaggert recommended that the Board further engage the public to build a base of support. At this point, the focus is on the process for engagement. The goal is to create a series of town hall meetings and to invite to those meetings key audiences such as campus leaders, such as key administrators, faculty, students and alumni. It is crucial, he said, to create town hall meetings in regional communities that are important to the state. Elected state representatives, mayors, city commissioners and other community and business leaders will be invited. He briefly discussed the processes for building communication networks and noted that they will also be reaching out to the non-English speaking communities.

Vice Chancellor Vines asked if the questions listed in the SSP docket were the right questions to be addressing. She recognized that the town hall visits will put a burden on the campuses, but no campus has declined to participate.

Ms. Watari suggested that, if this is a priority of the Board, perhaps the Chancellor's hiring should be postponed, in hopes that the town hall meetings will help to clarify the Board's wishes for a new Chancellor. She expressed concern with placing so many burdens on campuses, between the campus visits, the Chancellor's search and the town hall meetings.

Adjournment

The Committee meeting adjourned at 8:46 a.m.